2023 Exhibitor Information
NAVIGATION MENU
SYMPOSIUM LOCATION
The Westin Oaks
5011 Westheimer Rd
Houston, TX 77056
Consort II Ballroom, 3rd Floor
Hotel Telephone: 713-960-8100
Hotel Fax: 713-960-6554
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5011 Westheimer Rd
Houston, TX 77056
Consort II Ballroom, 3rd Floor
Hotel Telephone: 713-960-8100
Hotel Fax: 713-960-6554
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SHIPPING INFORMATION
View the loading dock instructions
All incoming packages/items are subject to a receiving/handling/storage charge. This includes receiving items from a carrier, up to a maximum of 3 days storage of items prior to the event and delivery of items to the proper location within the hotel. Shipments should not arrive more than 3 days prior to the set up date. Shipments received sooner than March 13, 2023 will be subject to additional storage fees.
View the incoming shipment handling and storage charges
All materials must be addressed as follows:
Westin Oaks Hotel
Exhibiting Company Name
The Houston Aortic Symposium
Attn: Maria Cadengo
5011 Westheimer Rd
Houston, TX 77056
Multiple packages should be sequentially numbered (i.e. 1 of 2, 2 of 2).
To set up payment for the receiving/handling/storage charges, please email us and we will put you in touch with our Event Manager at the Westin Oaks, Maria Cadengo.
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All incoming packages/items are subject to a receiving/handling/storage charge. This includes receiving items from a carrier, up to a maximum of 3 days storage of items prior to the event and delivery of items to the proper location within the hotel. Shipments should not arrive more than 3 days prior to the set up date. Shipments received sooner than March 13, 2023 will be subject to additional storage fees.
View the incoming shipment handling and storage charges
All materials must be addressed as follows:
Westin Oaks Hotel
Exhibiting Company Name
The Houston Aortic Symposium
Attn: Maria Cadengo
5011 Westheimer Rd
Houston, TX 77056
Multiple packages should be sequentially numbered (i.e. 1 of 2, 2 of 2).
To set up payment for the receiving/handling/storage charges, please email us and we will put you in touch with our Event Manager at the Westin Oaks, Maria Cadengo.
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EXHIBIT HOURS/INSTALLATION/DISMANTLE
Exhibit table locations will be determined onsite during set-up on a first-come, first-served basis. All locations will provide good opportunities for discussion and networking with your clients and colleagues.
All exhibits and materials must be fireproof or at least fireproofed with appropriate products.
Tables and booths should be staffed during exhibit hours. Security guard service will not be provided.
Wednesday, March 15, 2023
3:00 - 5:00 PM | Exhibit Installation | Consort I
5:00 - 7:00 PM | Welcome Reception | Grand Foyer
Thursday, March 16, 2023
7:00 - 7:45 AM | Exhibits Open & Continental Breakfast | Consort I
10:00 - 10:30 AM | Exhibits Open & AM Break | Consort I
2:45 - 3:15 PM | Exhibits Open & PM Break | Consort I
Friday, March 17, 2023
7:00 - 7:50 AM | Exhibits Open & Continental Breakfast | Consort I
9:30 - 10:00 AM | Exhibits Open & AM Break | Consort I
2:40 - 3:10 PM | Exhibits Open & PM Break | Consort I
3:10 - 5:00 PM | Exhibit Dismantle | Consort I
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SYMPOSIUM REGISTRATION HOURS
All exhibitor personnel must be registered and receive an exhibitor badge. The email you received included instructions on how to register the company attendees. The registration badge will allow full-access admission to the scientific sessions, meals and social events. Please wear your badge at all times.
The registration desk will be located in the Grand Foyer, located on the 3rd Level of the Westin Oaks Hotel and open during the following times. The registration desk will be closed during lunch on March 16th and 17th.
Wednesday, March 15, 2023 from 5:00 - 7:00 PM (during the Welcome Reception)
Thursday, March 16, 2023 from 7:00 AM - 12:00 PM & 1:00 - 5:00 PM
Friday, March 17, 2023 from 7:00 - 11:50 AM & 12:50 - 5:00 PM
Saturday, March 18, 2023 from 7:30 - 11:30 AM
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The registration desk will be located in the Grand Foyer, located on the 3rd Level of the Westin Oaks Hotel and open during the following times. The registration desk will be closed during lunch on March 16th and 17th.
Wednesday, March 15, 2023 from 5:00 - 7:00 PM (during the Welcome Reception)
Thursday, March 16, 2023 from 7:00 AM - 12:00 PM & 1:00 - 5:00 PM
Friday, March 17, 2023 from 7:00 - 11:50 AM & 12:50 - 5:00 PM
Saturday, March 18, 2023 from 7:30 - 11:30 AM
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SOCIAL EVENTS
Welcome Reception & Registration
Wednesday, March 9, 2022 at 5:00 PM, immediately following the nursing symposium
Grand Foyer, 3rd Floor, The Westin Oaks Hotel
Registered exhibitors are also invited to the lunches on March 16th and 17th.
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Wednesday, March 9, 2022 at 5:00 PM, immediately following the nursing symposium
Grand Foyer, 3rd Floor, The Westin Oaks Hotel
Registered exhibitors are also invited to the lunches on March 16th and 17th.
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GETTING TO THE HOTEL & PARKING
Nearby airports:
Taxis are available at all airports or shuttle service can be arranged through SuperShuttle if desired. Please visit their website for rates and availability: www.supershuttle.com/locations/houston-iah-hou/.
For those driving to the hotel:
From the West: Take I-10 East to Loop 610 South and exit at San Felipe/Westheimer. Turn right onto Westheimer. The Galleria Mall and the hotel are directly on the left.
From the South: Take Highway 59 North to Loop 610 North. Exit at Westheimer and turn left. The Galleria Mall and the hotel are on the left.
Parking:
Local attendees should park in the complimentary Galleria Mall underground Blue parking lot, closest to the Post Oak and Westheimer intersection, which provides easy access to the hotel via elevator.
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- William P. Hobby Airport (HOU) is 16 miles from the hotel.
- George Bush Intercontinental Airport (IAH) is 33 miles from the hotel.
- Ellington Field (EFD) is 25 miles from the hotel.
Taxis are available at all airports or shuttle service can be arranged through SuperShuttle if desired. Please visit their website for rates and availability: www.supershuttle.com/locations/houston-iah-hou/.
For those driving to the hotel:
From the West: Take I-10 East to Loop 610 South and exit at San Felipe/Westheimer. Turn right onto Westheimer. The Galleria Mall and the hotel are directly on the left.
From the South: Take Highway 59 North to Loop 610 North. Exit at Westheimer and turn left. The Galleria Mall and the hotel are on the left.
Parking:
Local attendees should park in the complimentary Galleria Mall underground Blue parking lot, closest to the Post Oak and Westheimer intersection, which provides easy access to the hotel via elevator.
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