2024 Exhibitor Information
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SYMPOSIUM LOCATION
The Westin Oaks
5011 Westheimer Rd
Houston, TX 77056
Consort II Ballroom, 3rd Floor
Hotel Telephone: 713-960-8100
Hotel Fax: 713-960-6554
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5011 Westheimer Rd
Houston, TX 77056
Consort II Ballroom, 3rd Floor
Hotel Telephone: 713-960-8100
Hotel Fax: 713-960-6554
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SHIPPING INFORMATION
View the loading dock instructions
All incoming packages/items are subject to a receiving/handling/storage charge. This includes receiving items from a carrier, up to a maximum of 3 days storage of items prior to the event and delivery of items to the proper location within the hotel. Shipments should not arrive more than 3 days prior to the set up date. Shipments received sooner than March 18, 2024 will be subject to additional storage fees.
Westin Oaks Receiving and Processing Fees
Fees must be paid ahead of time! Please see below for instructions on arrangement payment.
Letter $6.00
Package weighing 0-10 lbs. $10.00
Package weighing 11-20 lbs. $15.00
Package weighing 21-40 lbs. $24.00
4 Package weighing 1-60 lbs. $42.00
Package weighing 61-100 lbs. $58.00
Package weighing over 100 lbs.: $110.00
Pallet/Crate $145.00/$290.00
Fees do not include applicable state sales tax, currently 8.25%.
Please reach out to Linda Pham at [email protected] to set up payment for the receiving/handling/storage charge.
All materials must be addressed as follows:
Westin Oaks Hotel
[Exhibiting Company Name & Onsite Company Representative]
The Houston Aortic Symposium
Attn: Samantha Aparicio
5011 Westheimer Rd
Houston, TX 77056
Multiple packages should be sequentially numbered (i.e. 1 of 2, 2 of 2).
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All incoming packages/items are subject to a receiving/handling/storage charge. This includes receiving items from a carrier, up to a maximum of 3 days storage of items prior to the event and delivery of items to the proper location within the hotel. Shipments should not arrive more than 3 days prior to the set up date. Shipments received sooner than March 18, 2024 will be subject to additional storage fees.
Westin Oaks Receiving and Processing Fees
Fees must be paid ahead of time! Please see below for instructions on arrangement payment.
Letter $6.00
Package weighing 0-10 lbs. $10.00
Package weighing 11-20 lbs. $15.00
Package weighing 21-40 lbs. $24.00
4 Package weighing 1-60 lbs. $42.00
Package weighing 61-100 lbs. $58.00
Package weighing over 100 lbs.: $110.00
Pallet/Crate $145.00/$290.00
Fees do not include applicable state sales tax, currently 8.25%.
Please reach out to Linda Pham at [email protected] to set up payment for the receiving/handling/storage charge.
All materials must be addressed as follows:
Westin Oaks Hotel
[Exhibiting Company Name & Onsite Company Representative]
The Houston Aortic Symposium
Attn: Samantha Aparicio
5011 Westheimer Rd
Houston, TX 77056
Multiple packages should be sequentially numbered (i.e. 1 of 2, 2 of 2).
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EXHIBIT HOURS/INSTALLATION/DISMANTLE
Exhibit table locations will be determined onsite during set-up on a first-come, first-served basis. All locations will provide good opportunities for discussion and networking with your clients and colleagues.
All exhibits and materials must be fireproof or at least fireproofed with appropriate products.
Tables and booths should be staffed during exhibit hours. Security guard service will not be provided.
Wednesday, March 20, 2024
3:00 - 5:00 PM | Exhibit Installation | Consort I
5:00 - 7:00 PM | Welcome Reception | Grand Foyer
Thursday, March 21, 2024
7:00 - 8:00 AM | Exhibits Open & Continental Breakfast | Consort I
10:00 - 10:30 AM | Exhibits Open & AM Break | Consort I
2:55 - 3:15 PM | Exhibits Open & PM Break | Consort I
Friday, March 22, 2024
7:00 - 8:00 AM | Exhibits Open & Continental Breakfast | Consort I
10:00 - 10:30 AM| Exhibits Open & AM Break | Consort I
2:45 - 3:15 PM | Exhibits Open & PM Break | Consort I
3:15 - 5:00 PM | Exhibit Dismantle | Consort I
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SYMPOSIUM REGISTRATION HOURS
All exhibitor personnel must be registered and receive an exhibitor badge. The email you received included instructions on how to register the company attendees. The registration badge will allow full-access admission to the scientific sessions, meals and social events. Please wear your badge at all times.
The registration desk will be located in the Grand Foyer, located on the 3rd Level of the Westin Oaks Hotel and open during the following times. The registration desk will be closed during lunch on March 16th and 17th.
Wednesday, March 20, 2024 from 5:00 - 7:00 PM (during the Welcome Reception)
Thursday, March 21, 2024 from 7:00 AM - 12:00 PM & 1:00 - 5:00 PM
Friday, March 22, 2024 from 7:00 AM - 12:00 PM & 1:00 - 5:10 PM
Saturday, March 23, 2024 from 7:30 - 11:30 AM
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The registration desk will be located in the Grand Foyer, located on the 3rd Level of the Westin Oaks Hotel and open during the following times. The registration desk will be closed during lunch on March 16th and 17th.
Wednesday, March 20, 2024 from 5:00 - 7:00 PM (during the Welcome Reception)
Thursday, March 21, 2024 from 7:00 AM - 12:00 PM & 1:00 - 5:00 PM
Friday, March 22, 2024 from 7:00 AM - 12:00 PM & 1:00 - 5:10 PM
Saturday, March 23, 2024 from 7:30 - 11:30 AM
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SOCIAL EVENTS
Welcome Reception & Registration
Wednesday, March 20, 2024 at 5:00 PM, immediately following the nursing symposium
Grand Foyer, 3rd Floor, The Westin Oaks Hotel
Registered exhibitors are also invited to the lunches on March 21st and 22nd.
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Wednesday, March 20, 2024 at 5:00 PM, immediately following the nursing symposium
Grand Foyer, 3rd Floor, The Westin Oaks Hotel
Registered exhibitors are also invited to the lunches on March 21st and 22nd.
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GETTING TO THE HOTEL & PARKING
Nearby airports:
Taxis are available at all airports or shuttle service can be arranged through SuperShuttle if desired. Please visit their website for rates and availability: www.supershuttle.com/locations/houston-iah-hou/.
For those driving to the hotel:
From the West: Take I-10 East to Loop 610 South and exit at San Felipe/Westheimer. Turn right onto Westheimer. The Galleria Mall and the hotel are directly on the left.
From the South: Take Highway 59 North to Loop 610 North. Exit at Westheimer and turn left. The Galleria Mall and the hotel are on the left.
Parking:
Local attendees should park in the complimentary Galleria Mall underground Blue parking lot, closest to the Post Oak and Westheimer intersection, which provides easy access to the hotel via elevator.
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- William P. Hobby Airport (HOU) is 16 miles from the hotel.
- George Bush Intercontinental Airport (IAH) is 33 miles from the hotel.
- Ellington Field (EFD) is 25 miles from the hotel.
Taxis are available at all airports or shuttle service can be arranged through SuperShuttle if desired. Please visit their website for rates and availability: www.supershuttle.com/locations/houston-iah-hou/.
For those driving to the hotel:
From the West: Take I-10 East to Loop 610 South and exit at San Felipe/Westheimer. Turn right onto Westheimer. The Galleria Mall and the hotel are directly on the left.
From the South: Take Highway 59 North to Loop 610 North. Exit at Westheimer and turn left. The Galleria Mall and the hotel are on the left.
Parking:
Local attendees should park in the complimentary Galleria Mall underground Blue parking lot, closest to the Post Oak and Westheimer intersection, which provides easy access to the hotel via elevator.
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